Volume in Process

Dear Proceedings Authors,

You are reading this page because your volume may have been accepted for publication, but until now it has NOT been published by AIP. 

We sincerely apologize for this unprofessional outcome, but if you look at the AIP archive, you will see the delay between the conference date and the final publication date. 

https://pubs.aip.org/aip/acp/issue/browse-by-year

You will see that it's NOT only ETLTC, but many conference organizers and their authors are in a very similar situation. 

TEMPORARY SOLUTION: 

Because of the unprecedented delay by the AIP publisher, ETLTC would now like to ask authors of the ETLTC international conference (in question) to upload their officially accepted manuscript based on the following rules of AIP —https://publishing.aip.org/resources/researchers/rights-and-permissions/sharing-content-online/

Please open an account and upload your paper to https://zenodo.org/. 

This upload comes with a DOI. 

This is a common approach when: the journal publication process is delayed, the paper is already accepted, and authors want a citable public record. 

What you should do:

1. Upload the accepted manuscript (not the publisher-formatted PDF). DO NOT use the AIP template here. Upload it without any specific template, but the version that is accepted.

2. Create a separate first page and clearly state:

   • “Accepted for publication in [AIP Conference Proceedings].”

   • “Awaiting final publication: The following article has been submitted to/accepted by [AIP Conference Proceedings]. After it is published, it will be found at https://pubs.aip.org/aip/acp/issue/browse-by-year”

3. Include the acceptance date -Ask the conference organizer or log in and check the acceptance from the AIP website.

4. After official publication, update the Zenodo record with:

   • journal citation,

   • volume/issue/pages,

   • official DOI.

Authors usually cite the Zenodo-uploaded accepted manuscript as a preprint or accepted manuscript with its Zenodo DOI. 

A standard citation format is: 

Author(s). Title of paper. Accepted manuscript/preprint at Zenodo, Year. DOI: xxx

Example (APA-style): 

Smith, J., & Lee, K. (2026). Machine learning framework for gas pipeline monitoring [Accepted manuscript]. Zenodo. https://doi.org/10.xxxx/zenodo.xxxxxx

Example (IEEE-style):

J. Smith and K. Lee, “Machine learning framework for gas pipeline monitoring,” accepted manuscript, Zenodo, 2026. doi:10.xxxx/zenodo.xxxxxx.

Once the journal version is officially published:

1. update the Zenodo metadata with the journal DOI;

2. Future citations should preferably cite the published journal article instead of the Zenodo version. 

Zenodo also auto-generates citations in multiple styles (APA, Chicago, BibTeX, IEEE, etc.) directly on the record page, which authors can copy easily.

______________________________________________________

Many leading researchers and institutions routinely upload accepted manuscripts or preprints to recognized repositories such as Zenodo, arXiv, and OSF Preprints while awaiting final journal publication. This is now a standard scholarly communication practice across disciplines, especially when publication scheduling, copyediting, or issue assignment causes delays after formal acceptance. 

Posting an accepted manuscript with a DOI:

• increases visibility and accessibility of the research,

• allows authors to establish an early citable record of their work,

• supports the timely dissemination of findings to the academic community,

• helps prevent delays in citation and research impact,

• and is commonly permitted under publisher self-archiving and preprint policies.

Importantly, repositories such as Zenodo clearly distinguish between:

• the accepted manuscript/preprint version, and

• the final published journal version.

Once the article is officially published, the repository entry can simply be updated with the journal citation and publisher DOI. 

Publishers, including AIP Publishing, explicitly allow authors to share accepted manuscripts immediately upon acceptance, making this an established and policy-compliant academic practice rather than an exception.

______________________________________________________

Authors who have NOT completed the online AIP approval process by entering their data from the link provided by AIP on April 1, 2026, should NOT upload any version of their manuscript. 

Before uploading, please confirm whether you successfully responded to the email from AIP on _____________, with the subject line: ACTION REQUIRED - AIPCP: AIPCP26-CF-ETLTC2025-00xxx Unfinished Manuscript Submission. The email was sent from aipcp-edoffice@aip.org. 

If you have NOT responded successfully to the above email, then you SHOULD NOT upload your manuscript to Zenodo because then your paper is NOT awaiting publication in the AIP proceedings. 

Once you upload the article and are ready with a citation, please send us the citation from Zenodo, and we will publish it from our ETLTC proceedings/journal archive—https://www.etltc-droy.org/https://www.etltc-droy.org/proceedings-journals.

If you have any questions, please do not hesitate to contact us. 

From 2026, the above communication from the publisher might change with the ReView system that AIP will use. 

Best Regards,

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